Student management
Student and contact management made for martial arts schools
Every student, lead, parent and staff member in one simple record, with the details a dojo actually needs and none of the sales-team clutter of a generic CRM.
One record for each person
A contact in MartialCRM is a lead, a student, an employee or anyone else your school deals with. There are no "accounts" or "opportunities" to maintain. Open a record and everything about that person is on one page.
- Date of birth and age, up to four phone numbers, two email addresses and a mailing address.
- Two guardian or emergency contacts, plus occupation and the year they joined.
- Current rank, membership status and every agreement they have had.
- Medical issues and free-form notes for your instructors.
Built around how a front desk works
Small touches save minutes on every record, and those minutes add up across a busy evening.
Find anyone fast
Search by name or phone number, or filter the list by branch, type, status, rank and age group.
Photos straight from a phone
Take a student's photo with a phone or tablet. iPhone HEIC photos are converted automatically.
Files on the record
Attach waivers, forms and notes of up to 10 MB each.
Need Info flag
Mark students who owe you paperwork. The kiosk reminds them when they check in.
Custom fields
Six fields of your own, such as Black Belt Club or Competition Team, named to fit your school.
Families made easy
Add a family member with the address, phones and guardians already filled in.
A history you can trust
Log every phone call and note against the student it concerns. The activity history can be filtered by type, time period and staff member, so you can see in seconds who last spoke to a family and what was said.
Every edit to a record is logged with the fields that changed and the person who changed them. Nothing goes missing, and nobody has to wonder who updated a phone number.
- Call logs and notes with the staff member's name.
- An automatic change history on every record.
- Only managers can permanently delete a contact.
Leads
From first phone call to first class
Enter a prospect as a lead with the source that brought them in, and move them through the stages from new inquiry to enrolled. When they sign up, change their type to student and keep their whole history.
Coming soon
Email history on every student
Managers will be able to link their branch's Gmail or Outlook mailbox. Each student's record will then show the latest emails exchanged with them, and staff will be able to email students straight from MartialCRM.
Student management questions
Can I store a student's medical information?
Yes. Each record has a place for medical issues, and a report lists every student with medical notes so instructors can be prepared. Access is limited to your own staff accounts.
Can I keep signed waivers and other documents?
Yes. You can attach files of up to 10 MB each to a student's record, such as a scanned waiver or a doctor's note. A Need Info flag marks students who still owe you something, and the kiosk reminds them when they check in.
How does MartialCRM handle families?
Each family member has their own record, so each can have their own rank and membership. Add Family Member starts a new record with the family's address, phone numbers and guardians already filled in, and Related Contacts lists everyone who shares a phone number or email address.
Can I track leads and trial students?
Yes. Leads are contacts like any other, with a lead source and a stage that runs from new inquiry to enrolled, lost or nurture. When a lead signs up, you simply change them to a student.
Ready to spend less time on paperwork?
Tell us about your school. We will answer your questions, show you around and help you choose the right plan.