Monthly
A month-to-month membership that continues until it is cancelled or given an end date. The monthly auto-renewal report lists everyone on one.
Memberships and agreements
Membership and contract management for martial arts schools
Monthly memberships, fixed-term contracts and class packs, all on the student's record. Know who is active, who is frozen, who is expiring and what is still owed, without opening a filing cabinet.
Three ways to enroll a student
Your membership plans are set up for you as templates, so the front desk picks a plan and the agreement fills itself in.
Contract
A fixed term, such as six months or a year, with a down payment, discount, finance charge and installment schedule. The remaining balance is always shown.
Mat Credit
A class pack for drop-ins and occasional students. Each kiosk check-in uses one credit, with no counting at the front desk.
Every change in a member's journey
Members change plans, take breaks and come back. MartialCRM handles each step and keeps the full history, so you can see at a glance every agreement a student has ever had and what is left to pay.
- Renew when a contract is ending.
- Upgrade to a longer or premium program.
- Freeze and unfreeze for injuries, travel or school breaks.
- Cancel with a reason you can review later, or set a future end date.
Kept up to date overnight
Expired agreements and finished freezes are closed every night, and member status is corrected.
Payment method on record
Note how each member pays: in-house EFT, Stripe, Square, paid in full and more.
Monthly EFT report
Every installment due this month, ready for your billing run.
Expiration alerts
Reports and the kiosk flag memberships that are about to end.
Works alongside your payment provider. MartialCRM does not process cards or bank drafts itself. It keeps the agreement and payment schedule, tells you who is due, and leaves the charging to the provider you already trust.
Membership questions
Does MartialCRM charge my members' cards?
No. MartialCRM records each agreement's terms and payment method, and its monthly EFT reports list who should be charged. You keep collecting payments through your current provider, such as an in-house EFT service, Stripe or Square.
What happens when a contract ends?
Every night MartialCRM closes agreements that have reached their end date, ends finished freezes and updates each member's status, so your active list is always current without anyone checking by hand.
Can a member freeze their membership?
Yes. Freeze an agreement for an injury, a trip or a busy season, and unfreeze it when they return. The freeze is kept in the agreement's history.
What is a Mat Credit agreement?
A class pack. The student buys a number of classes, and each time they check in at the kiosk one credit is used automatically. It works well for drop-ins, open mats and occasional visitors.
Ready to spend less time on paperwork?
Tell us about your school. We will answer your questions, show you around and help you choose the right plan.